Sample Timeline


While you may start and run your workplace giving campaign at nearly any time during the year, pledge campaigns are generally run in the fall and are usually a month in duration, shorter if you are a small business.

MAY

Get ready

  • Set dates of campaign, including specific start and finish dates
  • Decide the campaign name or theme
  • Set goals for employee participation and how much you would like to raise
  • Large campaigns will start meeting monthly
JUNE

Subcommittees start meeting

The Minnesota Environmental Fund will contact you with a list of materials, speakers and other support you may need for your campaign for the year. We are happy to work with you to make your kick-off campaign a success.

  • Recruit volunteers and form any subcommittees. Subcommittees might be: kick-off event, logistics, communications, and department coordinators
JULY

Nail down the details.

  • We can help you create a joint pledge form, provide brochures or other materials you may need
  • You can use our form or design your own. Make sure you allow space for donors to request a thank you. We would be happy to share sample pledge forms with you.
  • Plan informational gatherings for your department coordinators and lead volunteers—the people who will be leading the campaign.
  • Put it all on a calendar: – Planning meetings – Department coordinators informational meeting – Deadlines for ordering materials – Kick-off event deadline – Pledge forms in hand – Department event
AUGUST

The Minnesota Environmental Fund delivers materials

Brochures, posters, pledge forms and a reporting envelope for distribution to your employees.

  • Invite organizational staff to attend trainings
 SEPTEMBER

It’s campaign time!

The Minnesota Environmental Fund is available to provide a short presentation or table at your kick-off. These are great opportunities for employees to learn more about where their support goes.

OCTOBER

Campaign wrap-up

When your campaign is complete, there is minimal paperwork to be completed. Copies of pledge form should be forwarded to your payroll department to be recorded. The Minnesota Environmental Fund provides you with materials for you to record total dollar amounts. The envelope can be mailed back to the Minnesota Environmental Fund, or arrangements can be made for it to be picked up.